Privacy Policy
Introduction
At Apex Collective, we are committed to protecting your privacy. This policy explains how we collect, use, and safeguard your personal information when you apply for membership or participate in our events.
Information Collection
We collect information that you provide when applying for membership, including your name, contact details, social links (if provided), and vehicle details. We also collect event participation information and any forms or waivers submitted for events.
Photos, Videos, And License Plates
Event media may include photos and videos of your vehicle, including visible license plates. This media may be shared on Apex Collective channels such as social media, website galleries, and member channels.
How We Use Your Information
Your information is used to manage membership applications, coordinate events, communicate with members, and maintain club operations and safety. We do not sell your personal data to third parties for marketing.
Data Sharing
We may share limited data with trusted service providers that support club operations (for example: website hosting, CMS, or communication tools). These providers only receive the data needed to perform their services.
Some service providers may process data outside of Ontario or outside of Canada. When this occurs, data may be subject to the lawful access requirements of those jurisdictions.
Data Retention
We retain application and membership data for as long as reasonably required for membership administration, compliance, safety, and record-keeping. We may retain limited records after membership ends where necessary for legitimate operational reasons.
Data Security
We implement reasonable technical and organizational safeguards to protect your data from unauthorized access, misuse, or disclosure. No system can be guaranteed as completely secure.
Your Choices
You may request updates or corrections to your personal data by contacting us. You may also request that we review and delete certain data where permitted by applicable law and operational requirements.
Canadian Privacy Compliance
Apex Collective handles personal information in accordance with applicable Canadian privacy laws, including PIPEDA and any applicable provincial privacy requirements.
Policy Updates
We may update this Privacy Policy from time to time. Material changes may be communicated through official Apex Collective channels.
Contact Us
If you have any questions about this Privacy Policy, please contact us at privacy@apexcollective.com.